Managing organizations and workspaces

Commercial & Enterprise

From the settings page, admins can manage the organization and its workspaces, including controlling settings and creating shared workspaces.

Managing workspaces

AI Hub uses workspaces to control access to and maintain isolation of assets, data, and ongoing work. A workspace is an access-gated environment within an organization where members can create projects, manage data, configure deployments, and conduct document reviews.

All members have a personal workspace, an area to test AI Hub capabilities and work on personal projects not tied to a specific business purpose. Your personal workspace is also the only workspace where you can create conversations. Organization members can’t access each other’s personal workspace, except for admins, who can access all organization workspaces.

Shared workspaces are collaborative workspaces where multiple members can work together with shared resources. Some members might work together to develop projects, others might conduct document reviews on run results, and another member might manage the workspace itself. Shared workspaces are membership-gated, meaning organization members must be granted access to a given workspace and its assets.

All members of a shared workspace can:

  • Access files stored on workspace drives when running an app.

  • Initiate and view app runs and deployments within the workspace.

  • Open and edit any Build projects created in the workspace.

  • Move projects in the workspace to another workspace to which they have access.

Some workspace administrative tasks are gated through workspace-level roles.

Workspaces are also how you can create separation and data isolation between development and production-ready work. To support a software development life cycle within AI Hub, organizations might create a development workspace, a testing workspace, and a production workspace. Changes are then promoted between workspaces, ensuring ongoing development doesn’t impact production-ready projects, while still allowing for testing. Control and isolation of data is supported at the input and output level:

  • External drives can be connected at the organization or workspace level. The contents of workspace drives are accessible to only workspace members, ensuring managed access to drives used as a source of input files.

  • Workspaces can have workspace-specific default drives, letting you specify where to save all processed AI Hub files, such as Build project files and run results. You can use one drive to save data from your development and testing workspaces and a separate drive for data from your production workspace.

  • All apps and deployments are run within a workspace, ensuring access to run results—including results queued for human review in review-enabled deployments—is gated by workspace access.

Creating shared workspaces

Admins can create shared workspaces. There is no limit to the number of shared workspaces in an organization.

  1. Do one of the following:

    • In the header, click the initials icon, select Settings > Workspaces, then click Add workspace.

    • In Workspaces, click + Add workspace at the bottom of the workspaces list.

  2. In the Workspace name field, name the workspace. Workspace names can’t include spaces, but can include dashes and underscores, along with alphanumeric characters.

  3. Click Create

  4. Search for and select members or groups to add to the workspace, then click Next.

  5. Select members to assign the workspace manager role, then click Add.

Deleting workspaces

Deleting a shared workspace permanently deletes all projects and app runs tied to the workspace and any connected drives are disconnected. Members of the workspace lose access to all work created in the workspace.

  1. In the header, click the initials icon and select Settings.

  2. Select the Workspaces tab then select the workspace.

  3. Click Manage and select Delete workspace.

  4. Click Delete.

Managing preview features

Admins can enable and disable preview features. All members of the organization can see and use enabled preview features. Stability and performance of preview features isn’t guaranteed. If you encounter issues when trying a preview feature, feedback is welcome.

  1. In the header, click the initials icon and select Settings.

  2. Click Members.

  3. Click Manage and select Manage preview features.

  4. Review the list of available features and select any features to enable.

  5. Click Update.

Any enabled preview features are marked with a Preview tag in the UI.

Managing members and groups

See Managing members for how to add members and manage organization and workspace membership, including assigning organization-level and workspace-level roles. See Managing groups for how to create member groups and add them to workspaces.

Managing organization and workspace storage

See Connecting drives for how to connect organization-level and workspace-level drives and assign default drives.

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