Managing members

Manage organization member permissions through roles. Use workspace membership to manage member access to shared workspaces.

Organization and workspace roles

Administrative permissions for organization members are managed through roles. Roles can be assigned at the organization level and at the workspace level. At the organization level, there are two roles: Member and Admin. At the workspace level, there is an additional role, Manager, that grants workspace-level administrative permissions.

Other notes about each role include:

• Member: This role is the default role for all organization members. This role is inherited through all workspaces to which the member has access, unless otherwise assigned.

• Manager: This role can be assigned only at the workspace level and appears only in a workspace members list. At the organization level, workspace managers still have the member role. Workspace managers’ permissions are limited to the workspace in which they’re assigned.

• Admin: This role can be assigned only at the organization level, but is inherited into all workspaces. Admins can’t be removed from shared workspaces. The first organization admin is either assigned when your organization was created or is assigned to the account that created the organization.

See the following table for a summary of roles and their administrative permissions:

Managing organization members

Organization admins can invite and manage organization members, including assigning organization-level roles.

Adding organization members

Add members to your organization by email invite. If the invitee already has an AI Hub account, be aware that AI Hub accounts can be part of only one organization.

1. In the header, click the initials icon and select Settings.

2. Click Members to open the organization members list.

3. Click Add members.

4. Enter the email address of the member to invite. To invite multiple members, use a comma-separated list.

5. Press the Enter or Return key.

6. Click Add members.

Invitees receive an email with a link they can click to complete sign up. Members who accept your invitation automatically join your AI Hub organization and gain access to the organization’s subscription features and shared consumption units. All new members are assigned the default Member role but you can later assign other roles with more permissions. You can add members to a workspace or group before they accept your invitation.

Assigning organization-level roles

Admins can assign organization-level roles, including assigning other organization admins.

1. In the header, click the initials icon and select Settings.

2. Click Members to open the organization members list.

3. In the member’s row, click the Edit icon.

4. Select a new role from the Role field.

5. Click Save.

Removing organization members

Removing an organization member removes them from the organization and any workspaces they have access to.

1. In the header, click the initials icon and select Settings.

2. Click Workspaces, then select the workspace.

3. In the member’s row, click the delete icon

   
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4. Click Remove.

Managing workspace members

Admins can add organization members or groups to any shared workspace in the organization. Workspace managers can add members or groups to the workspaces they manage.

Adding workspace members

Members can be added to a workspace multiple times, either individually or through different groups. If someone has multiple roles assigned, the role with the highest privileges applies. See Managing groupsfor details.

1. In the header, click the initials icon and select Settings.

2. Click Workspaces, then select the workspace.

3. Click Add members.

4. Select a workspace-level role, then search for and select the members or groups to add to the workspace.

5. Click Add members.

Or, add workspace members in Workspaces.

1. In Workspaces, select the workspace.

2. Click Members, then click the add members icon

   
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3. Select a workspace-level role, then search for and select the members or groups to add to the workspace.

4. Click Add members.

Assigning workspace-level roles

Admins and workspace managers can assign workspace-level roles, including assigning other workspace managers. Workspace roles can be assigned to individual workspace members or to groups that have been assigned to the workspace.

1. In the header, click the initials icon and select Settings.

2. Click Workspaces, then select the workspace.

3. In the member or group’s row, click the Edit icon.

4. Click the role dropdown, then select a role.

5. Click Save.

Or, assign workspace roles in Workspaces.

1. In Workspaces, select the workspace.

2. Click Members, then locate the member or group in the members list.

3. Click the role dropdown, then select a role.

Removing workspace members

When you remove a member from a shared workspace, they lose access to any work they’ve done in that workspace and any projects they might be collaborating on. If you remove a group from a workspace, all group members lose access.

1. In Workspaces, select the workspace.

2. Click Members, then locate the member or group in the members list.

3. Click the role dropdown, then select Remove access.

4. Click Confirm.

Or, remove access from the settings page:

1. In the header, click the initials icon and select Settings.

2. Click Workspaces, then select the workspace.

3. In the member or group’s row, click the delete icon

   
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4. Click Confirm.